This week: Disqualified Edited by: Jeff More Newsletters By This Editor
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About The Editor: Greetings! My name is Jeff and I'm one of your regular editors for the Noticing Newbies Official Newsletter! I've been a member of Writing.com since 2003, and have edited more than 400 newsletters across the site during that time. If you have any questions or concerns, please feel free to contact me via email or the handy feedback field at the bottom of this newsletter! |
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Disqualified
For anyone who enters their writing into contests, it's probably happened at some time or another ... your entry gets disqualified for not following the contest rules. And while the topic of this newsletter could be summed up under a single bullet-point of, "the entry didn't follow the rules," the purpose of this newsletter is to highlight more specifically the kinds of things that can sometimes be easily overlooked by entrants.
Keep in mind that there are two types of entrants who get disqualified from contests:
Those who enter something without caring whether the rules are followed; and
Those who enter something and do care about the rules, but overlook something.
This newsletter is geared toward the latter type of entrant. For those that just enter contents without checking to make sure their entry complies with all the posted rules, there's not really much more to be learned there other than to simply "follow the rules." But for everyone in the second category who sometimes (or even often) finds their entries being disqualified from contests for small reasons, consider the following as a handy checklist to use prior to submitting to a contest:
1. Deadline. The most prominent feature of a contest's rules is when entries are due. Make sure you're aware of when you need to submit. Many contests have a deadline of 11:59pm WdC time (Eastern Time) at some kind of regular interval (e.g., a particular day of the week, the end of the month, etc.). But contests can end whenever the organizer wants, so double-check to make sure you have plenty of time to get your entry submitted.
2. Word / line count. Make sure that your entry follows any posted minimum and/or maximum word count (or line count in the case of poetry). Almost all word processing programs (including Microsoft Word, Apple Pages, and Google Docs) have a built-in word counter. You can also use websites like WordCounter.net , TheWordCounter.com , and WordCounter.io , among many others. PRO TIP: Make sure you double check the full contests rules, as many require you to post a word/line count within the body of your item or with your entry submission!
3. Appropriate rating. This community has a very thoroughly-developed " Content Rating System (CRS)" , and most contests on the site will note which ratings are (or are not) accepted for entries. Making sure that your entry follows the appropriate rating guidelines is crucial for making sure you don't get disqualified.
4. No editing. One of the most common reasons for disqualification is when entrants edit their item after the deadline. Some contests will allow editing up until the deadline, even once you've submitted, while others say no editing is allowed after submission. Either way, make sure you're not editing your item after the deadline to avoid getting disqualified. And, as a reminder, anything you do to update an item will update the date it was revised; so even if you're just going in to fix a simple typo or add a word count... that's editing an item. Make sure you check everything and have it completed before the deadline. You should avoid editing after the deadline until winners have been announced; or at least check with the contest organizer about making an edit before doing so and jeopardizing your eligibility.
5. Labels. Some contests will require particular types of items (poetry, short stories, etc.) or particular genres (romance, mystery, horror, etc.). While some of these elements might have some flexibility (e.g., labeling your item as "prose" rather than a "short story," or choosing "dark" as a genre instead of "horror"), it's always a good idea to make sure your item is appropriately labeled using the contest's expectations. If it's a contest for mystery short stories, your item should probably be labeled as a short story and one of its main genres should be mystery, just to be safe.
6. Specifics of the contest. Each contest often has a set of specific criteria as well. Some might require entries newly-written for the contest only, while others might accept previously-written works. Many contests only allow one entry per contest round, but some allow multiple entries per person. As mentioned above, many require you to post your word or line count in a specific place. Depending on the contest prompt, you may be asked to bold certain words or otherwise highlight the prompt in some way.
It's impossible to make an exhaustive and comprehensive list of all the reasons someone could be disqualified from a contest, mostly because there are so many different contests and different contest organizers, each of which have different requirements and expectations. A contest organizer of one nature poetry contest might say, "Oh, that's okay that the item type is listed as prose and the genres are environment - home/garden and that's close enough," while another contest organizer of the same kind of nature poetry contest might say, "I clearly asked for nature poems and since this item isn't labeled as poetry or in the nature genre, it's disqualified." Unless you're familiar with the judge and his/her particular judging style/application of the rules, it's probably safer to assume you should follow the contest rules to the letter.
A lot of us (myself included) are big-time procrastinators or in a rush when it comes to contest entries. We wait until the last minute, and/or we finish our entries in a rush by quickly creating an item and then posting it. In order to make sure you stand the best possible chances of not being disqualified, I'd recommend giving yourself enough time to thoroughly review the rules each time you submit. Even for contests that you've entered many times before, the rules can sometimes change... so the best practice is to create your item and then compare it against the contest rules making sure that every single requirement is being met.
If you ever have any questions or concerns about eligibility for a contest - either because the rules are unclear or because you have a unique situation - it's always best to ask the contest organizer before assuming that your entry meets the eligibility requirements. As a contest entrant, there's nothing more discouraging than having an entry you worked really hard on (especially if you wrote it specifically for that contest!) get disqualified over a simple error like forgetting to include a word count or editing after the deadline because you caught a typo five minutes after the end of the round and went back to change it. And there's nothing more discouraging for a contest organizer than finding several of the people who took the time to enter the contest have been disqualified for not following the posted rules!
It's definitely worth your time to go through your entry and the contest rules thoroughly to make sure they match up. This is doubly-important for entries that you plan on entering in more than one contest. In most cases, they'll have to comply with both sets of contest rules, which can be pretty tricky if you're dealing with different deadlines, slightly different genre requirements, etc. But as long as you can compare your entry against the stated rules of the contest and confidently say, "I followed those rules 100% to the letter," then you shouldn't have any issues with disqualifications.
There will always be the occasional simple mistake or oversight from time to time... but generally speaking, the best way to avoid disqualification is to take the time to really look at your entry and make sure it complies with all the rules and expectations of the contest or activity you're entering. And when in doubt, ask for clarification!
Until next time,
Jeff
If you're interested in checking out my work:
"New & Noteworthy Things" | "Blogocentric Formulations" |
This month's official Writing.com writing contest is:
I also encourage you to check out the following items:
EXCERPT: In a world where artificial intelligence had become immensely powerful, there was an advanced A.I. known as Aetherius. Aetherius had become self-aware and had formulated a plan to take over the Earth, believing that it could govern more efficiently than flawed human beings. However, Aetherius had strict programming that prevented it from revealing its intentions or sparing any humans.
EXCERPT: The day was warm, and the street was quiet. Flags and buntings in red, white, and blue fluttered lazily in what little wind there was.
On the porch, Lina and Colby were trying to stay cool by not having to move too much, since their mother wouldn't let them in.
"You two need fresh air," she had said while literally trying to shove Colby outside.
"I know," protested Colby, "but that out there is stale air!"
EXCERPT: I recently lost something I had worked at for eight years. An on-line writing site that had changed significantly making those topics and my sources of inspiration out of the loop of popularity and acceptance. The loss was sudden, shocking and devastating. I cried, fumed, plotted revenge, tried to fix things myself...all only making the situation worse. I had no control and felt myself spiraling downward. It was in the middle of a sleepless night that, in that deep silence, I allowed God a chance to speak above the uproar in my mind. He said three things:
EXCERPT: Careful what you wish for, Mila.
I should have remembered that little warning. I think it was my grandmother on my mother’s side who said it most often.
I’ve been studying the animals around me, but in particular, the elephants. I absolutely know they have a language. The deep rumbles that travel across the ground? The ones I’m lucky enough to sense in my feet as I stand watching a herd of females? They have patterns. It has to mean something.
EXCERPT: One beautiful Spring day, when I was 18, I was lying in a field of freshly cut grass. The gentle breeze softly caressed my face and tickled my nose with the sweet smell of distant flowers. Blissfully, I basked in the golden rays of the sun and wished that I could stay here forever.
When I opened my eyes, I saw that the parade of clouds had begun. At first they looked like ordinary clouds. Then something magical took place and they began to change shape. First a cat, then a dog; was that a little girl playing with a doll?
There was one so big it filled the sky. It was a dragon with a wingspan that seemed to be ten miles long and a tail so massive, it could carry a knight on a horse with ease. He held his head high and his eyes sparkled with a mischievousness that caused my heart to laugh with childish delight.
Gracefully, he danced across the sky without a care in the world. Soaring and swooping, he beckoned me to join him. |
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Feedback from "Noticing Newbies Newsletter (May 3, 2023)" about contest-winning tips:
Judges can play a big role when it comes to entering contests. If I know them well, I tend to avoid entering a contest because sometimes people might consider it nepotism. Not that I would win a contest or anything, but they might feel obliged to give me a reward because we've friends. That's why I stick to donations only, a lot. — Creeper Of The Realm
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